AIDE MEMOIRE OF THE WORLD BANK MISSION
TO KIEV, UKRAINE
Kiev, January 4-6, 2000
1. The objective of the World Bank mission of Mr. Peter J. Kalas, Manager of the NSS Program, was to advance the preparation of the NSS cooperation and to elaborate, jointly with the Ukraine authorities, the prerequisites for the beginning of the cooperating on а National JI Strategy Study (NSS). At meetings with Dr. Oleg Riabokon, designated Study Coordinator (the Ministry of Environmental Protection and Nuclear Safety (MOENS), and Dr. Irina Trofimova, Deputy Head department MOENS, the beginning of the NSS by February 29, 2000, has been prepared.
2. The Mission wishes to express its mil appreciation for а very constructive dialogue, preparatory steps prior to the mission and the excellent spirit of cooperation expressed during the meetings.
3. NSS. The National JLЪCDM Strategy Study (NSS) is а collaborative initiative of the World Bank and donors (in this case of Switzerland). It is а capacity-building tool to enhance the understanding of the Kyoto Protocol mechanisms such as the Joint Implementation (JI). The NSS aims to define options and devise strategies for а country to best benefit from the greenhouse gas (GHG) emission reduction trading.
4. Mission objectives. Following on the previous World Bank mission to Kiev and discussions with Dr. Trofimova in Bonn in November '99, the mission visited Kiev with the objective of completing the NSS prerequisites- The working emphasis was put on the completion of the Terms of Reference (as based on the advanced draft TOR prepared by the MOENS), budget, project organization, time schedule and the selection process of national and Swiss consultants. To this end, drafts of these documents were developed, discussed and agreed upon. These documents will also serve the purpose of the preparation of the subsequent letter of the Ukraine Government addressed to the World Bank, specifying the requested NSS assistance.
5. The Ukraine MOENS, through its representatives, reiterated the high priority given by Ukraine authorities to enhanced understanding of climate change issues in general, and the international co-operation in the GHG emission reduction in particular and confirmed their fall commitment in the proposed NSS co-operation. This will be expressed by а subsequent formal letter from the Ukraine Ministry of Environmental Protection and Nuclear Safety to the World Bank, to be submitted shortly after the mission. Regarding the NSS objectives, special emphasis was placed on the need of JI related institution and capacity-building activities, JI policy, methodology and JI project cycle. The NSS will contribute to the elaboration of national policy and strategy regarding climate change issues, identify and define the appropriate institutional, legal and regulatory requirements, and focus on the identification of potential JI projects including JI methodologies.
6. Terms of Reference (TOR). The draft structure of the TOR, objectives and the scope of activities, prepared by MOENS, were reviewed and the draft final document was discussed and completed (see the Attachment 1). The need to reinforce the national dialogue regarding JI through national workshops/seminars was stressed along with the role of the bilateral co-operation which Ukraine established with USAJD and the Government of Canada. The TOR spells out the need to elaborate а Plan of Action focused on the implementation of recommended measures of the NSS and post-nss activities.
7. Time schedule. With the objective of beginning the NSS by February 29, 2000 (the kick-off meeting), а detailed time table was designed. The expected duration of the study will be 10 months (i.e. until December 31, 2000 - the draft final report). The date of the NSS completion was set to March 31, 2001 (the final report).
8. Budget. The estimated budget of maximum Us$2s8,000 reflects the scope of agreed activities and expected contributions to be provided by the national team of consultants and Swiss consultants (i.e. Tasks 1-6). It contains provisions for travel, administrative costs, and include the establishment of the Technical Advisory Group (TAG). The Swiss financing will cover 90% of the budgeted costs, i.e. Uss254.000, whereas the Ukraine contribution shall amount to Uss34.000. A part of the national contribution may be provided in-kind.
9. Project organization. A two-level study organization was agreed upon that will consist of: (i) Steering Committee (SC), and (ii) the project team. The project team will consist of а national team of specialists and selected Swiss experts, both groups coordinated by а national coordinator. Requirements for foreign experts will be specified until mid of January 2000 as will be the TOR for key project positions of Swiss experts. The TOR of other project positions (i.e. project coordinator, task leaders, the Steering Committee, the Technical Advisory Group) was provided by the mission.
10. Steering Committee. The key importance of the SC was stressed by the mission. The role of the SC will be to establish а strong national ownership of the NSS, to monitor its execution, provide guidance to the project team and to ensure that the outcome of the study meets the Governmentъs requirements. The Steering Committee will be drawn from the existing Inter-ministerial Committee on Climate Change, and will also include representatives of the Swiss Government and the World Bank. The following Ukraine ministries and agencies would be represented at the SC: Ministry for Environmental Protection and Nuclear Safety, State Committee on Hydrometeorology; Ministry of Coal Industry; Ministry of Agriculture; Ministry of Energy; State Committee on Industrial Policy; State Committee on Energy Preservation; State Committee on Forestry; State Committee on Statistic; State Committee on Geology; State Committee on Construction; Ministry of Transportation; Ministry of Economy; National Academy of Sciences and possibly others. The first meeting of the SC would take place on February 29, 2000, at the time of the kick-off meeting. At this meeting, the SC will be formally constituted. The second meeting would take place at the time of the Inception Report in mid April, and the third at the end of October (Progress report). At the presumably last SC meeting in January 2001, results and draft final report will be discussed.
11. Following on the official Setter signed by the Minister of MOENS of November 10, 1998, which confirmed the appointment of the National Smdy Coordinator, MOENS reconfirmed the appointment of Dr. Oleg Riabokon during the mission.
12. Technical Advisory Group (TAG). Organizational provision was made for creating an ad hoc group of high level experts to provide special managerial and technical support and ensure the peer review of the draft final report. The TAG may consist of 3-4 national and international specialists.
13. Selection of national and Swiss experts. Following largely the Wbъs procurement rules, the selection of national experts will be based on the principles of experts quality, transparency and fairness and will be coordinated with the local WB office. Selection criteria will be determined prior to the bidding process jointly by the WB and MOENS. Regarding Swiss consultants, the already short-listed companies will be invited to submit their proposals, and evaluated by а special committee. This process will be coordinated by Mr. Helmut Schreiber, Bankъs TM of the NSS.
14. The following is the tentative reporting program:
|(a) Inception report (submission)||April 7, 2000|
|(b) Approval of Inception report||April 17, 2000|
|(c) Progress report I||July 2s, 2000|
|(d) Progress report II||October 20,2000|
|(e) Draft final report-fdr (submission)||December 29,2000|
|(f) Comments to the FDR||January 31,2000|
|(g) Nss-dissemination workshop||February 2001|
|(h) Completion of final report||March 31,2001|
15. Next steps. Agreement was reached on the remaining necessary preparatory steps regarding:
(a) Project administrative approval:
|(i) A formal letter by the Ukraine Government to the World Bank specifying the requested NSS assistance (copied to the Swiss Embassy in Kiev)||January 6, 2000|
|(ii) Approval of Swiss financing of the NSS program in Ukraine||January 15, 2000|
|(iii) World Bankъs confirmation of tlic NSS assistance||January 18, 2000|
(b) Selection of the Study team
|(i) Completion/ukraine approval of the TOR budget, timetable||January 6, 2000|
|(ii) Elaboration of the detailed TOR for Swiss experts and the consultants selection criteria||January 13, 2000|
|(iii) Commencement of the procurement of national and Swiss project team (Issuance of the Requests for PROPOSAL-RFP)||January 18, 2000|
|(iv) Submission of consultants proposals||February 18, 2000|
|(v) Selection of national/swiss consultants||February 25, 2000|
|(vi) Stan contracting of national/swiss consultants||February 26, 2000|
(c) Kick-off meeting February - 29, 2000
Mr. Peter J. Kalas Manager Nss-program The World Bank
Dr. Oleg Riabokon Designated Study Coordinator, MOENS
Dr. Irina Trofimova Deputy Head of Department MOENS
Kiev, January 6, 2000